Accounting AP Clerk (3)

Santa Fe Springs, CA

Job Purpose:


Provides accounting support by ensuring payments to vendor, employees and other parties are completed and expenses are controlled according to established policies and procedures in an efficient, timely and accurate manner





Key Responsibilities


  • Match purchase orders to invoices and enter invoices into computer system for payment
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
  • Pay employees by receiving and verifying expense reports for advances; preparing checks
  • Maintain accounting ledgers by verifying and posting account transactions
  • Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
  • Report sales taxes by calculating requirements on paid invoices
  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
  • Protect organization’s value by keeping information confidential
  • Update job knowledge by participating in educational opportunities
  • Maintain up-to-date billing system
  • Perform account reconciliations
  • Research and resolve payment discrepancies
  • Generate age analysis
  • Process credit card payments
  • Prepare bank deposits
  • process adjustments
  • Communicate with vendors, procurement and other parties via phone, email, mail or personally
  • Assist with month-end closing
  • Collect data and prepare monthly metrics
  • Enter vendors’ invoices and Credit Memos
  • Prepare fixed assets and depreciation schedule
  • Responsible for filing, copying and sending checks to vendor and AR invoices to customers
  • Set up and update Business Partners’ Master Data
  • Assist in general and internal audits

Working Relations:



Work with AP, Procurement, Cost Accountant, General Accountant and Controller

Work with other employees



Contact vendors to resolve billing problems

Job Requirements

Education and Experience Background


  • AA Degree in Accounting or Business Administration
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member


Essential Functions of the Job


  • Must be able to perform general office functions, operate a computer, lift up to 20 pounds, and communicate effectively with internal and external constituencies
  • Must have the ability to work weekends and/or evenings as required; willingness to be flexible in work hours