Accounts Receivable (002)

Buena Park, CA

JOB PURPOSE:

Responsible for providing financial, administrative and clerical services to ensure efficient and accurate operations.

  • Help manage the receivables and credit function with additional accounting duties.
  • Perform day to day processing of financial transaction to ensure that finances are maintained in an effective, up to date and accurate manner.

 

Education and Experience Background:

  • Associates Degree in Accounting or work equivalent
  • 3-5 years of experience in accounts receivable
  • Knowledge of office administration and procedures
  • Knowledge of general bookkeeping procedures
  • Proficient in relevant computer applications
  • Excel
  • Word * SAP experience preferred, or other ERP software

Skills and Knowledge:

  • Communication skills
  • Computer literate
  • Basic accounting
  • Attention to detail and accuracy
  • Interpersonal skills
  • Organizational skills
  • Information management
  • Problem-solving skills / Decision-making skills
  • Stress tolerance
  • Team work

ESSENTIAL FUNCTIONS OF THE JOB:

Can spend long hours sitting and using computers and office equipment and occasionally some lifting of supplies and materials; Located in a busy open area office and faced with frequent interruptions so strong attention to detail and high levels of accuracy are needed. There are firm deadlines with this position so dealing with a wide variety of people and various urgent issues will require a level of mental and emotional ability and concentration.


Key Responsibilities

  • Issuing invoices
  • Prevent non-compliant invoices through daily monitoring
  • Applying payment accurately to customer accounts per deadlines
  • Follow established procedures for processing receipts, cash etc * Processing adjustments
  • Credit memos
  • Service Invoices
  • Service calls * Monitoring customer account details for non-payments, delayed payments and other irregularities
  • Follow up, collection and allocation of payments
  • Making collection calls/email on past due invoices * Maintaining accounts receivable customer files and creating a new vendors
  • BP Master Data * Responsible for problem resolution and investigate queries with:
  • Customers
  • Sales
  • Brokers
  • Customer services * Reconciliation of accounts
  • Scanning checks and deposit payments to the bank
  • Processing intercompany billing between companies and create invoice to AP sides
  • Generating aging report for collections
  • Filing and organizing AR department paper work
  • Maintaining an up-to-date billing system
  • SAP R3 * Work with other departments on streamlining work within the accounting department, customer service, sales and logistics
  • Other duties as assigned

Working Relationships:

Internal-

  • Accounting/Finance
  • Sales Team
  • Logistics
  • Customer Service
  • Trade Marketing

External

  • Customers
  • Brokers
  • Banks


Job Requirements

Education and Experience Background

  • Associates Degree in Accounting or work equivalent
  • 3-5 years of experience in accounts receivable
  • Knowledge of office administration and procedures
  • Knowledge of general bookkeeping procedures
  • Proficient in relevant computer applications
  • Excel
  • Word * SAP experience preferred, or other ERP software

Skills and Knowledge

  • Communication skills
  • Computer literate
  • Basic accounting
  • Attention to detail and accuracy
  • Interpersonal skills
  • Organizational skills
  • Information management
  • Problem-solving skills / Decision-making skills
  • Stress tolerance
  • Team work

Essential Functions of the Job

Can spend long hours sitting and using computers and office equipment and occasionally some lifting of supplies and materials; Located in a busy open area office and faced with frequent interruptions so strong attention to detail and high levels of accuracy are needed. There are firm deadlines with this position so dealing with a wide variety of people and various urgent issues will require a level of mental and emotional ability and concentration.