Buyer (5)

Oklahoma City, OK

Job Purpose:

 

To support the Company becoming the lowest cost manufacturer in the industry through the active and effective engagement and management of the external supply base consistently delivering advantaged technology, quality, service, and price.


Key Responsibilities

  • Process purchase request up to and including issuing PO in a timely manner
  • Enter item data (part number, description, vendor, price, delivery and payment term) in spare parts inventory system
  • Enter all Purchase Orders into SAP system.
  • Ensure item data in the spare parts inventory system are consistent across facilities
  • Identify possible suppliers
  • Collect quotations and analyze
  • Follow-up with suppliers to solve if any quantity, quality, price, purchase terms discrepancies issues
  • Follow-up with suppliers to request order acknowledgment and make sure delivery dates are accurate in the system
  • Ensure that all document attached to the Purchase Request are correct and complete
  • Follow up with vendor if there are missing packing list and invoices to make sure Purchase Order are closed and ready for payment
  • Generate monthly Open Purchase Order report
  • Ability to source for new vendors for our products, parts and services

Dimensions:

  • Financial
  • Collect quotations, perform vendor negotiations
  • Non – Financial
  • Coordination with users, relationship management with supplier, ensure data integrity in spare parts inventory system

Working Relationships:

 

Internal

Purchasing Manager: Buyer to receive work direction from Purchasing Manager. Buyer to request Purchasing Manager approval for any quantity adjustment in Spare parts inventory system. Buyer to request Purchasing Manager approval for any new vendors and all sourcing/bidding process.

 

Product Development

Buyer to receive purchase request from Product Development

 

Users (other Departments)

Buyer must treat users as his/her client by ensuring purchasing process is completed in a timely manner without violating company purchasing policy

 

Accounting 

Buyer must coordinate with accounting to contact supplier to solve billing discrepancy

 

Quality Control

Buyer must coordinate with QC dept to solve any quality issue with supplier

 

External

Suppliers/contractors: Buyer to negotiate pricing, payment term with suppliers as directed by Purchasing Manager. Buyer must keep his or her integrity while maintaining a good relationship with suppliers.

 


Job Requirements

Education and Experience Background

Education:

  • Associate degree

Experience:

  • 1-3 years experience in purchasing or related field

Skills and Knowledge

  • Attention to detail
  • Good negotiation skills
  • Good communication skills to understand user requirements and communicating order to supplier
  • Good analytical skills for vendor comparison
  • SAP, Express Maintenance, MS Excel and MS Word a plus
  • Good organizational skills, documents control, filing and time management

Training Needed:

  • Purchasing policy
  • SAP purchasing module
  • MBOS

Essential Functions of the Job

  • Must be able to communicate effectively with users and suppliers
  • Attention to detail to ensure data integrity in spare parts inventory system
  • Attention to detail to ensure purchasing process and policies are maintained
  • Comfortable with qualitative and quantitative comparison (mainly in comparing suppliers)
  • Must be able to:
  • Work in a fast-paced environment
  • Multi-task
  • Give direction/support to multiple users in a high stress environment
  • Meet deadlines as required
  • Work with minimum supervision