The Administration and Project Specialist will work with various members of the Solaris team executing changes and/or updates to the project tasks. This individual will perform complex and confidential administrative related functions to ensure department operations flow smoothly.
Key duties:
- Send, receive, sort & distribute mail & packages.
- Answer, screen & direct calls.
- Monitor office & lunchroom supply inventory & order when needed.
- Assist in travel arrangements, initial set up & travel policy review for company travelers.
- Greet guests & follow visitor protocol.
- General assistance with employees daily office needs and routines.
- Fed-Ex/UPS Administrator.
- Legal Billing & Contracts filing.
- Leadership Survey – annually.
- Other survey work as assigned.
- Support CEO and other TBU Management Staff (department heads) with various projects.
Desired qualities:
- Bachelor’s degree preferred
- Prior experience as Office Administrator required
- Experience in handling travel arrangements, planning events
- Skilled in Microsoft Suite (Word, Excel, Outlook, Powerpoint)
- Effective written and oral communication skills
- Ability to Multi-task
- Strong organizational skills
- Positive working attitude
- Team player
- Pro-active
- Good phone etiquette
- Meeting scheduling & set–up.